Welcome to the Online Clann Tartan Newsletter for August 2004


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Articles

These are Staff Duties and Responsibilities as in the Clann Tartan Manuel Version 5

Article VI: Duties and Responsibilities of Company Officers

6-01. The Company officers shall be known as the Captain, Sergeant and Corporals.

The officers of each Company are responsible for:

a. The execution of the plans of the Clann Council for Clann activities.

b. The command of their companies in the field.

c. Teaching and maintaining the period accuracy of appearance, drill, actions of the

company and the deportment of the camp.

d. Attend meeting of the Board of Directors as advisory members representing the

views of their company to the Clann Council, particularly in regard to activities and other

business as the Council requests.

e. Organize and hold company activities in so far as they do not conflict with

regimental activities, or the purpose, goals, and function of the Corporation. They shall

notify the president of all such activities no less than two weeks in advance of the date on

which the activity is to occur.

f. Maintain company muster rolls, attendance rolls, meeting minutes, activities and

business to be given to the secretary for inclusion in the next newsletter.

Bylaws Page 7

6-02 In addition to the duties listed in 6-01 company captains shall:

a. Lead the organization and execution of all company activities.

b. Preside over company meetings.

c. Command the company in field and camp, and teach and exercise the companies

in drill, tactics and relocation.

d. Train and supervise their company sergeants and corporals in the execution of

their duties.

e. Maintain a company roster book and all company records.

f. The Captain shall lead the company in pursuing the most accurate interpretation

of Company life. The Captain shall also be responsible for all Company equipment

pertaining to drills, tactics

g. Maintain a company roster book and all company records.

6-03. In addition to the duties listed in 6-01 the company sergeant shall:

a. Assist the captain in company leadership and by order of rank act as captain in

his absence.

b. As delegated by the captain: keep company minutes, establish recruiting

programs, assist members in preparing for muster and assist the treasurer in procurement.

Issue company rations to the Assistant Head Campfollower, and assist the Head

Campfollower in the issue of Clann stores for company use, and teach the duties of a soldier

to company members.

c. Delegate authority to the Corporals to accomplish Clann goals for specific events.

d. Assist the Company members in passing muster.

6-04. In addition to the duties listed in 6-01, company corporals shall:

a. Assist the sergeant in company leadership.

b. As assigned by the captain, or sergeant, teach weapons drill to company

members, notify members of meetings and other activities, and command portions of the

company for specific purposes in field and camp. Seniority of Corporals is to be determined

by a contest of skill deemed appropriate by the Clann Council.

Article VII: Duties and Responsibilities of the Camp Officers.

7-01. The camp officers shall be known as the Head Campfollower, Assistant Head

Campfollower and Goodwives. The officers of each Camp shall be responsible for

a. The execution of the plans of the Clann Council for Clann activities.

b. The leadership of the Camp in the field.

c. Teaching and maintaining the period accuracy of appearance and actions of the

Company and the deportment of the Camp.

d. Attend meetings of the Board of Directors as advisory members, representing the

views of their Camp to the Clann Council, particularly in regard to the activities and other

business as the Council requests.

e. Organize and hold Camp activities in so far as they do not conflict with

regimental activities, or the purpose, goals and function of the Corporation. They shall

notify the president of all such activities no less than two weeks in advance of the date on

which the activity is to occur.

f. Maintain Camp muster rolls, attendance books, meeting minutes, activities and

business to be given to the secretary for inclusion in the next newsletter.

7-02. In addition to the duties listed in 7-01, the Head Campfollower shall:

a. Lead the organization and execution of and Camp activities.

b. Preside over Camp meetings.

c. Lead the Camp in the field and teach the camp cooking, crafts.

Bylaws Page 8

d. Train and supervise their Assistant and goodwives in the execution of their

duties.

e. Maintain a camp roster book and all camp records.

7-03. In addition to the duties listed in 7-01 the Assistant Head Campfollower shall:

a. Assist the Head Campfollowers and in their absence to lead the campfollowers in

their activities.

b. Teach and maintain the period accuracy of appearance and actions of the

Company and the deportment of the Camp.

c. As delegated by the Head Campfollower, keep Camp minutes, establish recruiting

programs, assist members in preparing for muster and assist the treasurer in procurement.

d. Delegate authority to the Goodwives to accomplish Clann goals for specific

events.

e. Keep records of Camp attendance and activities to be given to the secretary for

inclusion in the newsletter.

7-04. In addition to the duties listed in 7-01 Goodwives shall:

a. Assist the Head Campfollowers and in their absence to lead the campfollowers in

their activities.

b. Notify campfollowers of meetings and other activities, and as assigned by the

Head Campfollowers, to be in charge of activities in camp and field.

c. The Goodwives shall assist the Head Campfollowers in leadership of the Camp,

and by order of rank, and as Head Campfollower, in the Head Campfollower's absence.

Seniority of Goodwives is to be determined by a contest of skill deemed appropriate by the

Clann Council.

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Board Minutes

Minutes of Clann Tartan Board Meeting
June 7, 2004


In attendance: (Board) Bruce Yoder, Glenn McDavid, Herb Lindorff, Rob Portinga, Brenda Bartel

(Staff) Marty Byers, David Vavreck

The Review of minutes from the May meeting was tabled. The Secretary apologized for the delay and agreed to send them out by e-mail when they were complete.

Old Business
============
Staff manual: Still need material from Cindy. The new member packet is also being worked on.

Animal Policy: at the May Quarterly Meeting the Membership voted to retain the current policy (no animals).

Events (Sioux Falls and no-shows)

=================================
Sioux Falls. Only three members had committed to attend, and only two actually showed. Our normal minimum is 6. As a result those who did show (David and Marty) were badly overworked.

David suggested that some reimbursement was due for Marty and himself because of their extra effort. This prompted a review of the relevant By-Laws. Board Members cannot be reimbursed, but Marty and David are Staff, not Board. However, there is the more general question about when a reimbursement to members is appropriate--how do we draw the line? Rob, Bruce, and Herb will review the By-Laws to determine an appropriate response in this case.

Another proposal was to refund part of our Siouxland fee, because we failed to meet our own standards. See New Business (below).

One general observation: June is a difficult month for events. There is too much else going on.

No-shows (members who say they will come but do not) at an event are hard on the members who do show and are bad for Clann's reputation. They also result in a lot of wasted food. No-shows have been an ongoing problem for the last couple of years.

The Quartermaster agreed to write an article for the next Newsletter about no-shows and the consequences: Actual attendees overworked, wasted food, and Clann's reputation damaged.

=================
No Show Proposal:

Members are expected to notify Staff a week before an event. If somebody turns out to be a no-show, then if they say they will attend another event, staff will call them to confirm. After a second offense they will no longer be considered part of the official count used for planning and shopping for future events.

Chronic offenders will get a private talk. Brenda is willing to do this.

=================
One issue with this is getting help from Staff in calling the membership. Staff has been rather light and often inexperienced in the last couple years. If Staff does not show, it makes it more likely that more of the membership will not. New staff members need guidance about what is expected of them.

Note: This does not apply to Sioux Falls. That was a membership failure, not a staff failure.

Can we cancel out of an event if anticipated attendance is insufficient? Perhaps, but we need to notify the membership.

How many people we need for an event actually depends on the circumstances. 6 is our usual number. For planning, we need to know seven days in advance. Ten would be better.

==================
Cancellation plan:

If we do not have 6 people at 10 days before the event, we scramble for 3 days to make up the deficit.

Proposal: If we still do not have 6 at 7 days before the event, we will offer those who are attending to assume the contract from Clann. No action was taken on this.

=================
We are hoping for better attendance at Caledonia. Herb and Marty will talk to the Goodwives about having them contact members. We can then see how that works.

Events (other)

==============
We need 7 demos for Big Island.

Deer River: Rob has heard nothing. David will try to contact them.

RenFest in August: There is not much we will actually be doing there--just staffing a table.

MN Scottish Faire in July: Also a way to test our process for getting the membership out.

Reports

=======
Rob submitted the financial statements.

Camp Rep not present--no report.

Company Rep--Nothing beyond the no-show discussion.

Historic Site: Record attendance expected at Tactical in July.

New Business
============
Guest policy: Tabled

Siouxland refund (see above): We did not recieve any complaints from the organizers for our poor showing. A refund would be a bookkeeping hassle for both Clann and Siouxland. Instead, we should offer them a reduced rate for the 2005 show. The Board agreed by consensus.

Sword Guild: We were given some fencing stuff by the U. of M. Marty wants to know what we have and where it is.

Ceramic Coffee Pots: Follow up with Cindy

The drums need repairs. There is a local source for this, and we should try them before sending the drums out of town.

Meeting adjourned.

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Board & Staff

If you need to contact someone associated with Clann Tartan, here is where you find out how. If you are unsure who to contact, you can always email us at: info@clanntartan.org

Board Members

President Mary McKinley 651-699-6853 mairi2@juno.com
Vice President Bruce Yoder 651-698-8375 bruceyoder@juno.com
Secretary Glenn McDavid 651-490-1842 gmcdavid@comcast.net
Treasurer Rob Portinga 651-486-6200 rob@portinga.org
Quarter Master Herb Lindorff 612-827-4440 deeptinker@hotmail.com
Camp Rep. Diana Steben 651-489-2881  
Company Rep. Brenda Bartel 651-335-5097 socks142@aol.com

Staff

Captain David Vavreck 612.378.1973 baethan1630@yahoo.com
Lieutenant Eric Ferguson 612.726.6364 eric@celticfringe.net
Head Campfollower Marty Byers 651.483.1173  
Assistant Head Campfollower Heidi Johnson 612.702.4269  
Corporal Rob Johnson 612.702.4274 roguerpj@mn.rr.com
Corporal Annie Breese 507.280.8679  
Corporal Hellen Ferguson 612.726.6364 hellen@sparkyferguson.net
Goodwife Julie Yoder 651.698.8375 julieyoder@juno.com
Goodwife Maeve Kane 952.461.4666  
Goodwife Judy Byers 651.483.1173  

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Guilds

Gaffney's Fife and Drum

Fifers will henceforth be meeting at Maeve's house every 2nd & 4th Monday of each month from 7pm to 9pm. Contact David for directions.

Drummers continue to meet at 11am the third Saturday of each month at Eric and Hellen's, followed by Regimental Drill at Noon. The Regiment owns two drums, but drummers are requested to get their own drumsticks.

Interest is high; I am well pleased.

A note for soldiers - according to the articles of war, it is a crime punishable by death not to learn the drum calls. Be forewarned.

We have set up a yahoo group for the Corps at http://launch.groups.yahoo.com/group/clannfifeanddrum/ so we can communicate without clogging up non corps folks' e-mail.

Again, drummers will work primarily on period military music for the time being, and fifers will be working on that as well as dance music.

All are welcome - no experience neccessary.

Anyone interested in joining up contact Clann's Music Chair at:

David Vavreck
baethan1630@yahoo.com
612-378-1973

Dance

1st & 3rd Wednesdays
One Grenoble Ave, Inver Grove Heights, MN 55076

The community center for Skyline Village, on the east side of Concord St. at 75th St in Inver Grove Heights. About 2.5 miles south of I494

2nd & 4th Tuesdays
Saint Christopher's Episcopal Church, 2300 N Hamline Ave. in St. Paul.

It is at the northeast corner of Highway 36 and Hamline Avenue (Hamline is between Snelling and Lexington). The church is actually encircled by the highway entrance ramp.
The Dance Guild gathers weekly from 7PM-9PM to learn and practice historic Scottish country dances.
For more information call:

Mary at 651-699-6853 or Julie at 651-698-8375

It's a great place to meet people !

Other Guilds

Want to learn about wool spinning, weaving, or dying? Diana Steben (651-489-2881) Kali Pederson (651-730-5437 ) and Sandy Borrmann (651-489-2881) organize the Fiber Guild.

Clann Tartan has our own historic site near Duluth MN. Dun Gowan is an ongoing project, which is the site of Gaffneyis Annual Tactical in July. We are finishing the fort and beginning the construction of a village this year. Contact David Vavreck at 612-378-1973 or baethan1630@yahoo.com for further information, or to volunteer to help.

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Captains Corner

Captain's Corner

Ah, Glorious Summer!

Both our July events went swimmingly.

The MN Scottish Fair in Farmington was well attended, both by Gaffneyis and by the public.

The fear, of course, was that the change of name, place, and time from the old Mac Fair would really hurt the amount of patron traffic, but that concern vanished before noon.

Apart from a slightly cantankerous mortar, all went well with Gaffneyis. Thanks to all of you who came out for the event.

The 7th Annual Dun Gowan Siege and Tactical also went very well.

We established a few new records: number of fighters, overall numbers, the furthest travelled (a family of four from Guatemala), and oldest participant (a 76 year old grandmum who still loves camping!).

Marty Byers and Chris Daniels were our able commanders. They both did a fine job!

I will let them regale you all with their exploits, and conclude my write up of the event with a whole bunch well-deserved of thank yous.

Frist and foremost, thanks go out to our gracious host Don Chesney, without whose dedication, hard work, and generosity the event wouldn't happen.

Also, to all those who came out to play;

To all the members, past and present, whose sweat has made Clann's long-standing dream of a permanant site a reality;

To Marty and Chris (and for one scenario, Maeve Kane) for agreeing to take positions of command;

To Beth and Matt Kane for all their hard work making the event run smoothly;

To everyone who lent out clothing for all the many newbies, amongst whom were Julie Yoder, Maeve Kane, Chris Daniels, Jerry Iverson, Keith Chesney, Marty Byers, and our host Don Chesney (sorry if I missed your name) - a fine example of Celtic hospitality!;

To those who lent out firearms - Gerry Hanson, Annie Breese, and John O'Duggan;

To those who made charges for cannon, mortar, and grenades;

To those who cleaned all the powder weapons at the end of the fighting;

To the execution squad - Travis Hare, Rob Johnson, Gerry Hanson, and Don - who performed their duties manfully;

To our faithful couriers, Garlic Annie Peters and Shiloh Hare, for bringing in orders from High Command;

To John O'Duggan and the Kanes for providing rides to those in need;

To everyone who pitched in with fetching water and wood, cooking, and dish detail, and especially for the fine cooking of Beth Kane and Pegeen Hare;

And lastly, to the ticks for being elsewhere for the weekend;

THANK YOU!

Upcoming, we don't have much apart from the Scottish weekend at MN Ren Fest in August, where we are allowed to staff a recruiting table.

Then comes October, where we will be very busy with Big Island (Albert Lea), Mankato, and Big Muddy (Winona).

That leaves us only two more drills to add a little snap back into pike drill!

See you soon.

David

David Vavreck Captain
Gaffneyis Regiment

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Announcements

We need more assistance

I’m also looking for a volunteer to attend the Minnesota Coalition of Scottish Clans meetings, which are quarterly. Rob Portinga has offered to step forward for the next one, but we need a permanent delegate as well as a backup.

The duties are simple—you attend the meetings and report back to the board, either in person or via email. This is an important contact for us, especially with the MN RenFest connection—MCSC sets it up and invites us.

Interested?
Contact Mary McKinley, at Mairi2@juno.com or at 651-699-6853. Please don't call after 9 PM.

Still looking for thoughts on Why We Do What We Do

—and what will make it more fun for you.

What are you looking for in Clann? What can we do better? What are we doing well? Please let us know—we all want this to be a fun, fulfilling experience for everyone.

Send info to Mary McKinley at the previously posted info—snail mail:
Mary McKinley
1363 Jefferson Ave
St Paul, MN 55105-2410

Drill

Clann's monthly drill will be held on the third Saturday of the month at Bossen Field by Lievtenant Eric and Hellen's home (5732 Bossen Terrace Apt#2), unless there is a scheduled Clann Event that weekend.
The time is NOON.
For directions, Lievtenant Eric can be contacted at: 612-726-6364 or eric@celticfringe.net

Wanted!

Submissions for the Newsletter!
Items you can submit include research articles, character sketches, and other items pertaining to living history and Scottish Culture. Email your items in either plain text, or MS Word format to newsletter@clanntartan.org or snail mail to our postal address.
Items must be received by the 15th of each month to be considered for inclusion for the upcoming months issue. Mailed submissions will not be returned unless requested. All pertinent submissions will be considered as space permits. All research articles must reference at least three sources. Submissions are NOT edited for spelling or grammar, but may be broken in multiple parts.

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Calendar of Events

Be sure to contact your staff
if you plan on attending a show event. Try to give at least a ten day notice when possible. This allows proper planning for the feeding of our members, and in some cases is required by event organizers to allow entry as a participant.
You can call any of the staff members listed, or send an email to staff@clanntartan.org.

August 2004

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 
2
 
3
 

4

Dance
 

5
 

6
 

7
Clann Tartan Board Meeting
Corcoran Community Center.
11am
Clann Tartan Quarterly Meeting
Corcoran Community Center.
12 NOON
8
 
9

Fife
Maeve's home
10
Dance
 

11  12
 
13
 
14
Highland Fling
MN Ren Fest
15
Highland Fling
MN Ren Fest
16
 
17
Night at the Pub
Molly Quinn's
Minneapolis
18

Dance
 
19
 
20
 
21
Drill
22
 
23
Fife
Maeve's home

24
Dance
 
25
 
26
 
27
 
28
 
29
 
30 
31
 
 

September 2004

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
  1
Dance

2
 

3
 

4
 
5
 
6
 
7
Dance

8

 
 
9
 
10
 
11
 
12
 
13

Fife
Maeve's home
14

 
15
Dance  
16
 
17
 
18
Drill
19
 
20

21
Dance

Night at the Pub
7PM Molly Quinn's
Minneapolis
22 23
 
24
 
25
 
26
 
27
Fife
Maeve's home
28
 
29
 
30
 
 

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Maps

Map to Inver Grove Heights location- Dance Map to St. Paul location St. Christopher's- Dance
Map to Board Meetings
Boltt Corporation, 509 Sibley Street Suite 200
Saint Paul, MN 55101
Map to Board/Quarterly/Annual Meetings
Corcoran Park, Minneapolis

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Event Maps and Notification

Highland Fling Minnesota Renaissance Festival Shakopee, MN August 14th & 15th 2004

From the Twin Cities follow Hwy 169 S. towards Mankato. The Festival entrance is 3 miles south of Highway 41.

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